Click here to access the PowerPoint from the 2013 Spring Leadership Days luncheon by Anita Baker, CliftonLarsonAllen.
Click here to access the PowerPoint from the May 15, 2013 webinar by Anita Baker, CliftonLarsonAllen.
Every year, candidates will be reviewed and evaluated against the number of available seats, the demographics of business function, expertise and job positions that are to be filled. Recommendations are formed by the committee chair, vice chair and staff liaison and presented to AAIA's Chairman of the Board for approval sometime following AAPEX. For additional information, contact Meg Lewis at 240-333-1020.
The Purpose of Standing Committees
The purpose of AAIA's standing committees is to provide guidance to the AAIA Board and staff, as well as to act as an industry sounding board for issues pertaining to the association.
Committees meet twice each year at the Spring and Fall Leadership Days for association planning purposes. Opportunities exist to become involved in the leadership of the association through serving as volunteers on committees. Each year committee rosters are reviewed and candidates are selected by AAIA's chairman of the board with input from the president, committee chair and staff liaisons. It should be noted that most standing committee meetings are open to all AAIA members as guests or observers. Those interested in submitting names for consideration can e-mail firstname.lastname@example.org.
Standing Committee Terms of Service
To ensure a balance between continuity of the standing committees and continuous opportunity for member volunteers to serve on committees, AAIA has established terms of service for the members and leaders of the standing committees.
AAIA annually advertises the opportunity for members to apply for open positions on one or more of the standing committees. Recommendations are formed by the staff liaison and current committee leadership and presented to the president and chairman of the board for review and approval.
New member volunteers are assigned to a committee for a term of three calendar years. At the option and discretion of the liaison and committee leadership, a member volunteer may be renewed for a second three-year term on the committee subject to approval by the president and the chairman of the board. No volunteer member may serve more than six consecutive years on the same committee.
Officers of a standing committee are appointed to their roles for a period of one year with an option to continue for a second year at the recommendation of the president and chairman of the board.
Best Practices for Standing Committees
Committee participation offers both challenges and opportunities to the volunteer leader eager to get involved. Whether a committee chair or member, volunteers are in a unique position to provide direct input to AAIA's leadership in the decision-making process. By studying issues facing the aftermarket and recommending courses of action, your work will become one of the most important tools the association uses to maintain efficient organization and forge new directions.
The success of a committee depends on the unique insights and contributions of each committee member. Committee members who become actively involved maximize the decision-making ability of the committee by asserting a variety of fresh ideas. Committee involvement depends on working with the committee chair and staff to obtain as much information as possible about the specifics of the issues at hand and the framework of the organization as a whole.
Each director should consider the following suggestions from the American Society of Association Executives in approaching the role of a committee member:
- Determine what the exact purpose of the meeting is, and decide in advance how and what you will contribute to it. Study the agenda, the minutes of the prior meeting and any supporting materials carefully, and ask for clarification if any items are unclear. Stick to the agenda during the meeting, and bring up new business only at the appropriate time.
- Follow the same rules of conduct as the committee leader. The use of Robert's Rules of Order is especially helpful to keep your and other members' comments focused on each agenda item.
- Don't hesitate to comment, criticize constructively or disagree with a report that has been made under an agenda item. If you have a proposal - or motion - for a specific action or direction, and that motion is seconded, the meeting rules will ensure that the proponents and opponents have a chance to be heard and provide for a thorough examination of the issue. If the committee is not prepared to vote on the motion, they can vote whether to table it for consideration at their next meeting.
AAIA Standing Committees
Audit Committee – The committee's primary function is to assist the AAIA Board in fulfilling its responsibilities with respect to (1) the audit of the organization's books and records and (2) the system of internal controls that the organization has established.
Category Management – The committee works to develop category hierarchies, best practices, education and implementation plans for Category Management in an effort to improve business operations and customer satisfaction.
Education – The committee strives to enhance the business potential and competitive advantage of aftermarket professionals through its support of automotive aftermarket educational events and programs.
Government Affairs – The committee works with association staff to develop and implement AAIA's legislative and regulatory policies that are aimed at both protecting and enhancing the business of the vehicle aftermarket in the United States and abroad.
Investment Committee – In addition to meeting during Leadership Days, the committee meets monthly via conference calls in order to review the association's portfolio performance. The committee reviews and approves investment decisions to ensure they comply with the guidelines of AAIA's Investment Policy Statement including, but not limited to, style and asset allocation.
Market Intelligence – The committee, together with the association's professional research staff, works to identify major shifts in aftermarket industry trends and assesses the impact on current and future industry business practices.
Marketing and Communications – The committee provides overall counsel, vision and direction to the association through its Marketing and Member Relations professional staff in the planning and implementation of programs and activities that market and promote products, programs and services, and in communicating news and information both internally to members and externally on behalf of members and the aftermarket industry; and provides strategic direction for member retention and recruitment.
Show –The committee responsibilities include the Automotive Aftermarket Products Expo (AAPEX), Heavy Duty Aftermarket Week (HDAW) and participation in AutoMechanica, PAACE and Equip'Auto. In addition, the committee oversees specific AAIA events at AAPEX.
Technology Standards –The committee consists of member volunteers from a variety of aftermarket industry segments who meet to develop computer standards and best business practices in the areas of supply chain technology and data exchange.